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Leads answered while you're at a viewing.

Voxiora answers listing questions from your website, qualifies buyers and tenants and books viewings straight into the listing agent's calendar.

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A call, for example

Illustrative scenario

CallerHello, is the three-bedroom house on Linden Crescent still on the market?

VoxioraIt is. It has a south-facing garden and off-street parking for two cars. Will you be buying with a mortgage?

CallerYes, and I already have an agreement in principle.

VoxioraThank you. Grace can show you round on Saturday at 10:30. May I take your name and number?

Viewing booked · Sat · 10:30 · 3-bed house, Linden Crescent · Grace

Does this happen to you?

  • The best calls arrive mid-viewing

    Agents can't step out of a showing to answer, and buyers rarely leave a message.

  • One listing, the same questions

    Parking, garden, deposit, move-in date: each answer is simple, yet each call still takes several minutes.

  • Leads cool overnight

    An evening enquiry answered the next afternoon has often already booked with another agency.

Why property enquiries are lost between viewings

An agent's day is spent away from the desk: showing homes, valuing others and driving between them. Enquiries keep coming regardless, and they peak in the evening, when people browse listings from the sofa. Most callers want the same handful of facts before deciding whether to view. When the call goes unanswered, many simply ring the next agency with a similar home on its books, and the lead is gone before anyone knew it existed.

Voxiora answers on your agency's behalf from the property pages on your website. It asks the qualifying questions you set, from budget and timing to financing and pets, and books viewings directly into the listing agent's Google Calendar. Offers and other serious leads are passed to the agent straight away, and every conversation ends as a short summary you can send on to your CRM.

Calls an agency gets every day, and what Voxiora does

  • Caller

    “Is the house on Linden Crescent still available?”

    Voxiora

    Answers from the listing page (price, rooms, size, key features and availability), then offers to arrange a viewing.

  • Caller

    “Could I see it on Saturday morning?”

    Voxiora

    Checks the listing agent's Google Calendar, books a free viewing slot and records the caller's name and number.

  • Caller

    “Is there a garden? How far is the station?”

    Voxiora

    Answers what the listing states and notes anything it doesn't know as a question for the agent, rather than guessing.

  • Caller

    “We're thinking of selling. Can you value our flat?”

    Voxiora

    Takes the address, property type and timescale and books a valuation with an agent who covers that area.

  • Caller

    “I'd like to put in an offer.”

    Voxiora

    Does not negotiate. It transfers the call to the agent or records the offer as a priority message.

  • Caller

    “I'm a landlord looking for a letting agent.”

    Voxiora

    Asks your landlord questions, explains the services listed on your website and books a call or visit with your lettings team.

What Voxiora takes care of

  • Answers questions on each listing from the details on your website
  • Asks buyers and tenants your qualifying questions
  • Books viewings and valuations into the right agent's calendar
  • Passes serious leads to you or your CRM with the conversation summarised

Tools Real estate connect

  • Google Calendar
  • HubSpotvia Zapier / Make / n8n
  • Pipedrivevia Zapier / Make / n8n
  • Salesforcevia Zapier / Make / n8n

Get a test call in 30 s

Enter your number and Voxiora calls you within seconds. Talk to it like a customer would.

Who should call you?

Sample call: a first-time buyer rings after work

Illustrative only. The agency, property and agents are invented; your assistant answers from your own listings and qualifying questions, and every call starts with the AI disclosure.

Illustrative scenario

  1. VoxioraCalloway & Reid, this is Nova, the agency's AI assistant. How can I help?

  2. CallerHi, I saw the two-bedroom flat at Quayside Mews online. Is it still available?

  3. VoxioraYes, it is. It's on the second floor, with a lift and an allocated parking space. Are you a first-time buyer?

  4. CallerI am, and I already have a mortgage agreement in principle.

  5. VoxioraThat's helpful, thank you. Oskar, the agent for this flat, can show you round on Tuesday at 18:00 or Thursday at 12:30. Which would you prefer?

  6. CallerTuesday evening works.

  7. VoxioraBooked for Tuesday at 18:00 with Oskar. Could I take your full name and mobile number? The address and time will follow by text.

Viewings, handovers, evening enquiries and texts for an agency

  • Viewings in the right diary

    Each agent's Google Calendar is connected and linked to the listings or areas they cover. Voxiora books viewings only in free time, for the viewing length you choose.

  • Hot leads to the agent

    Offers, sellers ready to instruct and anyone you mark as a priority are transferred with a short note. On the Pro plan and above, an instant alert by email, SMS, Slack or push can go out as well.

  • Evening and weekend browsing

    People who find a home at ten at night get full answers and can book a viewing there and then, so the week starts with appointments rather than missed calls.

  • Texts and your CRM

    Viewers can receive a text with the time and address. Summaries and contact details can flow into your CRM through Zapier, Make, n8n or the API.

Setting up Voxiora for your agency

  1. Step 1

    Let it read your listings

    Enter your agency's website. Voxiora reads the property pages, the areas you cover and your contact details.

  2. Step 2

    Connect your agents' calendars

    Link each agent's Google Calendar and decide who handles which listings or postcodes.

  3. Step 3

    Write your qualifying questions

    Set what to ask buyers, tenants, sellers and landlords, and which answers make a lead a priority.

  4. Step 4

    Keep listings current

    Refresh the knowledge when properties go under offer or new ones arrive, or automate it with a feed through Make or n8n.

  5. Step 5

    Test and forward

    Ask about a listing and request a viewing in your browser, then forward the office line or agents' mobiles for the calls they miss.

Voxiora, an answering service or voicemail for estate agents

Three ways to catch enquiries while agents are out, compared side by side. Answering services differ between providers.

Voxiora, an answering service or voicemail for estate agents
CriterionVoxiora AI receptionistStaffed answering serviceVoicemail
Calls during viewings and valuationsAnswered at once, wherever the agent isAnswered by an agent off siteA recorded greeting
Questions about a specific propertyAnswered from your listing pagesOnly if their notes are kept currentNo
Booking viewingsMade in the listing agent's Google CalendarUsually passed on as a messageNo
Qualifying the callerYour questions, in a written summaryBasic contact detailsA name and number, if left
OffersTransferred or sent as a priority message, never negotiatedPassed on as a messageHeard when someone checks
What you payA fixed plan from €49 a month on yearly billing, excl. VAT, minutes includedMonthly fee, often plus per-call or per-minute chargesNormally part of your phone contract; the real cost is callers who give up

Comparison by category only; it does not describe any particular company. Staffed services vary by provider. Voxiora prices exclude VAT.

Real estate: common questions

Where does it get the listing details from?

From the property pages on your website. Refresh its knowledge whenever listings change, or keep it in step automatically with a feed through Make or n8n.

Will it negotiate on price?

No. Voxiora never negotiates or accepts offers. It records what the caller proposes and passes it to the agent at once, by transfer or as a priority message.

Can it qualify buyers and tenants differently?

Yes. You write separate questions for buyers, tenants, sellers and landlords, and the assistant asks the set that matches what the caller wants.

Does it work with our CRM?

Call summaries and contact details can reach HubSpot, Pipedrive, Salesforce or another CRM through Zapier, Make or n8n, or through the REST API and webhooks included in every plan.

Can several branches share one assistant?

Yes. It can route callers by area or listing according to your rules, and transfers go to the right branch or agent with a short note.

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